Four Codes that are Costing You Money

By: Jim Philhower, Director Of Sales And Leadership Development, Henry Schein Dental

Jim Philhower

As dental benefits shift to PPOs and reimbursement rates continue to shrink, many offices are struggling with increasing overhead and decreasing cash flow and profit margins. Coding correctly is critical for maximizing reimbursement, increasing cash flow, and minimizing errors that could result in fines or worse. A thorough coding review should be conducted each year. Here are four places to start.

1. Fluoride Codes D1208 and D1206

Fluoride codes D1203 and D1204 for child and adult fluoride treatments were replaced with code D1208, which is used for child and adult applications. Many offices reporting the old codes are, most likely, not being reimbursed for the procedures.Restrictions to the fluoride varnish code D1206, which limited it to patients with moderate to high caries risk, have been eliminated. D1206 is applicable for child and adult reporting and pays a higher UCR than D1208.

2. D0140: Limited Oral Evaluation – Problem Focused or D9110 Palliative (Emergency) Treatment of Dental Pain

D9110 is an under-utilized code. Overwhelmingly, offices code D0140 for emergency visits when treating a patient for pain or discomfort. D0140 is an evaluation code and limited to “one evaluation per six months” or “two evaluations per year” rule. Consider reporting D9110 for minor non-definitive procedures to reduce discomfort, sensitivity, or pain at an emergency visit. D9110 is a procedure code and will not use one of the exam limitations. This palliative code pays a higher UCR than D0140. When reporting D9110, include the required narrative. Palliative D9110 should not be used in conjunction with a definitive procedure.

3. D0180: Comprehensive Periodontal Evaluation– New or Established Patient

This evaluation code may be reported for established periodontal patients, patients showing signs or symptoms of periodontal disease, and for patients with risk factors such as smoking and diabetes. D0180 requires a complete and detailed periodontal evaluation, including full-mouth probing and detailed charting. D0180 may be reported at the same visit as a D4910. However, it may be downgraded to a D0120 fee. Do not report D0180 in addition to a D0150 comprehensive evaluation. D0180 usually pays a slightly higher UCR than D0150.

4. D1352: Preventative Resin Restoration in a Moderate to High Caries Risk Patient– Permanent Tooth

D1352 is a conservative restoration of an active cavitated lesion in a pit or fissure that does not extend into dentin, and includes placement of a sealant in any radiating noncarious fissures or pits. Do not report this preventive type resin restoration if the prep and decay extend into dentin. See D2391 for one-surface composite. Do not report this preventative restoration if there is no active decay in the enamel. See D1351 for sealant. Do not report D1352 for a primary tooth. According to Dr. Charles Blair, some plans will pay more than two times the fee for a sealant but less than a one-surface composite and some plans will pay the alternate sealant benefit.

For a thorough coding review, visit www.henryscheinbusinesssolutions.com/practiceanalysis and request a practice analysis.

Originally published in Sidekick Magazine